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List of active policies

Name Type User consent
Acceptable Use Policy for Remote Blended Learning Site policy All users
Data Privacy Consent Form Privacy policy All users

Acceptable Use Policy for Remote Blended Learning

Summary

Rationale

The COVID-19 pandemic significantly affected the school-based system of our education. As a response to this pandemic, alternative modalities of instruction need to be implemented. These include remote and blended learning. We need to continue with education while taking into consideration the factors that we have to deal with. In this regard, a policy to guide us needs to be established in order to be able to maintain a conducive mode of learning through a remote or blended set-up.

In order to continue to find order in this challenging environment, we still strive to maintain the values of truth, excellence, and service which are the main guiding points of a PSHS scholar, as stated in our Code of Conduct (COC).

Full policy

Use of PSHS Email Account

  1. The user shall not use e-mail for illegal, immoral, or any other purpose disallowed by PSHS.
  2. The user is responsible for maintaining his/her e-mail files.
  3. The Information Systems Analyst (ISA) shall have the sole authority to create an issue an official email to each PSHS regular student.
  4. School email shall be used for academic and PSHS-related communications only (not commercial, personal, nor religious matters).
  5. The PSHS e-mail shall not be used to create accounts for applications which are downloadable on the internet (e.g. Roblox, Shopee, Lazada, GCash, etc).
  6. It shall not be used to create an account for social media, such as Facebook, Instagram, Twitter, etc.
  7. It shall be the sole email to be used to log-in to the Learning Management System (LMS) of PSHS.
  8. School email shall only be used by the student enrolled at PSHS.
  9. School email should not be used by students when merely discussing matters unrelated to academic activities or projects.
  10. School email should not be used to forward spam mails, advertisement, fake news, commercial, or personal matters.
  11. School email shall be deactivated for those who are no longer connected with the school, such as but not limited to graduates of PSHS.

Use of Learning Management System

  1. The system shall be used for academic learning and PSHS-related projects and activities.
  2. The system should not be used for personal chatting on matters unrelated to school projects or activities.
  3. The system shall not be used as an outlet for students' complaints or grievances.
  4. Students are required to be courteous and respectful to their teachers and peers when communicating through this system.
  5. Hacking or unlawful accessing of data from the system is not allowed. This shall be considered as intellectual dishonesty.
  6. Students are prohibited from sharing the contents of the system without prior written permission from the system administrator, their subject teachers, or official advisers.
  7. When allowed by the system administrator, subject teacher, or official adviser, the sharing of information shall be limited to academic matters covered by the authority and function of the authority who granted the sharing of information and shall not include any personal information, sensitive personal information, and privileged communication concerning their classmates, peers, teachers, and PSHS employees.

    Personal information refers to any information, whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information, or when put together with other information, would directly and certainly identify an individual (DPA).

    Sensitive personal information refers to personal information about an individual's race, ethnic origin, marital status, age, color, religion, philosophical or political affiliations, health, education, genetic, or sexual life, any proceeding for any offense committed or alleged to have been committed by such person, the disposal of such proceedings, or the sentence of any court in such proceedings. It is also information issued by the government agencies peculiar to an individual which includes, but not limited to social security numbers, previous or current health records, licenses or its denials, suspension or revocation, and tax returns. It is also information specifically established by an executive order or an act of Congress to be kept classified (DPA).

    Privileged communication refers to any and all forms of data which, under the Rules of Court and other pertinent laws, constitute privileged communication, such as that communication between a lawyer and a client, or a doctor and his patient (DPA).
  8. The LMS shall not be used for spreading rumors.
  9. Uploading of files in the system shall be done on the teachers' instructions or as part of the course requirement only.
  10. Any unauthorized access to the system which causes data breach shall be the liability of the account holder from where access originated.
  11. Submissions to the LMS should be properly cited using the required referencing (APA, MLA, etc.). Proper citation shall be required even for materials derived from open education resources.
  12. Materials uploaded in the system (e.g. learning guides) must comply with the laws on copyright (see IP Code as reference).

Use of laptops and PSHS-issued gadgets

  1. Computers shall always be shut down properly.
  2. The user shall be responsible for the daily surface maintenance of the assigned laptop or gadget.
  3. The authority and responsibility to install, upgrade, or modify any hardware or software rests solely on the ISA.
  4. The ISA is responsible for the daily updating of anti-virus programs installed in the servers. The ISA shall periodically give advisories to users to keep the informed on the best practices to combat viruses. It is the responsibility of the user to keep his / her anti-virus program updated regularly.
  5. PSHS-issued laptops and gadgets shall be handled with utmost care.
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Data Privacy Consent Form

Summary

DATA PRIVACY CONSENT FORM

Philippine Science High School (PSHS) is aware of the need to keep the personal data of its stakeholders (e.g. students, alumni, applicants) private and secured for purely legitimate purposes. 

We aim to comply with the Data Privacy Act of 2012 (DPA) and cooperate fully with the National Privacy Commission (NPC). We value your privacy. Our commitment to providing quality education to our students is as important as our commitment in keeping your personal data safe.

In this Form, the terms, “personal data” and “information” are used interchangeably. When we talk about “personal data,” the term includes the concepts of personal information, sensitive personal information, and privileged information. The first two are typically used to distinctively identify you. For their exact definitions, you may refer to the DPA.

Full policy

Processing of Personal Data

Collection of Information

We collect your personal data that includes those you provide us during your application for National Competitive Exam (NCE), admission, information we acquire or generate upon enrolment and during the course of your stay with us.

1.        Information you provide us during your application for NCE

Upon application for NCE, we collect information about personal circumstances and contact information such as but not limited to name, home/residence addresses, parent’s email addresses, telephone number/mobile numbers and other contact details, family history, previous schools attended, emergency contact information, academic performance, disciplinary record, medical record etc.

2.        Information we get and generate upon enrolment and during the course of your stay with us

Upon enrollment and during the course of your stay with us, we confirm/collect information which you have previously submitted upon your application for NCE in order that we get updated information such as but not limited to name, home/residence addresses, parent’s email addresses, telephone number/mobile numbers, emergency contact information, etc. WE will also collect information for and in relation to co-curricular matters, such as organizations where you are affiliated, leadership positions, participation and attendance in competitions and other related school programs. We will also be collecting information in connection with disciplinary incident, including accompanying sanctions that you may be involved in.

Access to Information
Your personal information is accessed and used by PSHS, specifically the Admissions Office (AO), Knowledge and Innovation Division (KID), Research Policy and Academics Division (RPAD) personnel who have legitimate interest in it for the purpose of carrying out their mandated duties in connection with providing you quality education in PSHS.

We use and share your information as permitted or required by law and PSHS’ education-related mandate including a variety of administrative, historical and statistical purposes.

Below are specific situations when we will use your information to pursue our legitimate interest as an educational institution created by law:

  1. Processing and evaluation of application for NCE;
  2. Processing confirmation of incoming students (who passed the NCE) and transfer students from a different PSHS campus to prepare for enrollment;
  3. Recording, generating and maintaining student records of academic progress
  4. Establishing and maintaining student information systems
  5. Access to the school’s Learning Management System (LMS);
  6. Sharing of grades between and among faculty members, and others with legitimate official need, for academic deliberations (e.g. graduation);
  7. Processing scholarship applications/documents, grants and other forms of assistance (e.g. stipend/allowance)
  8. Investigating incidents that relate to student behavior and implementing disciplinary measures;
  9. Maintaining directories and alumni records; compiling and generating reports for statistical and research purposes;
  10. Providing services such as health, counseling, information technology, library, sports/recreation, transportation, safety and security;
  11. Managing and controlling access to campus facilities and equipment;
  12. Communicating official announcements; sharing promotional materials regarding school-related functions, events, projects and activities;
  13. Soliciting your participation in research and non-commercial surveys
  14. Analyzing results of written tests, examinations, assessments which reflect personal data in order to improve school programs and functions
Sharing of Information

Below are specific situations when we may share or disclose your personal information to others:

  1. Posting of acceptance to universities, including overall percentage ratings achieved by the school which may reflect the student’s name in school bulletin boards and campus websites;
  2. Posting of class lists and class schedules in school bulletin boards or other places within the campus and the school’s official websites;
  3. Sharing of information to persons, including parents, guardians or next of kin, as required by law or on a need-to-know basis as determined by the school to promote your best interests, protect your health, safety and security, or that of others;
  4. Providing academic institutions, companies, government agencies, private or public corporations, or the like, upon their request, with scholastic ranking information or certification of good moral character for purposes of admission;
  5. Sharing information to potential donors, funders or benefactors for purposes of scholarship, grants and other forms of assistance;
  6. Distributing the list of graduates and awardees during commencement exercises;
  7. Reporting and/or disclosing information to the NPC and other government bodies or agencies (e.g. Commission on Higher Education, Department of Education);
  8. Sharing of information for ranking purposes;
  9. Responding to inquiries verifying that you are a bona fide student or graduate of the school with corresponding degree/s earned and honor/s when applicable;
  10. Conducting research or surveys for purposes of institutional development;
  11. Sharing your directory information to the school’s alumni association which reflects your name, degree/s and honor/s earned, contact information as well as such other personal information that will enable your identity to be verified;
  12. Publishing academic, co-curricular and extra-curricular achievements and success, including honors lists and names of awardees in school bulletin boards, website, social media sites and publications;
  13. In school’s application for competitions, seminars, and trainings where you may belong;
  14. Sharing your academic accomplishments or honors and co-curricular or extracurricular achievements with schools you graduated from or was previously enrolled in, upon their request;
  15. Marketing or advertising to promote the school, including its activities and events, through photos, videos, brochures, website posting, newspaper advertisements, physical and electronic bulletin boards, and other media;
  16. Publishing communications with journalistic content, such as news information in PSHS’ publications, social media sites and news and media organizations;
  17. Live-streaming of University events;]
  18. Complying with court orders, subpoenas and/or other legal obligations;

Data Protection

We shall implement acceptable and appropriate organizational, physical, and technical security measures for the protection of personal data which we collected.

These steps of protection shall aim to maintain the availability, integrity and confidentiality of personal data against accidental or unlawful destruction, alteration, and disclosure as well as unlawful processing.

Your personal data will only be accessed by our authorized personnel/personal data processor who hold such information under strict confidentiality. We shall restrict access to information to anyone who wants to obtain such data without justifiable reason.

Any incident of security breach with regard to said personal data which comes to our knowledge will immediately be acted upon as the law mandated. PSHS will take the necessary steps to address said breach and mitigate its negative effects. If there is a strong belief that an incident affects your personal, PSHS will notify you of such incident in an appropriate manner.

Confidentiality

After completing the required years of stay and academic requirements in PSHS and you are already an alumnus, your personal information will remain private and confidential. PSHS personnel shall operate and hold personal data under strict confidentiality.

Right to Privacy

As provided by the Act, you may object to the processing of your personal data, request to access your personal information, and/or have it corrected, erased, or blocked on reasonable grounds. For the details of your rights as data subject, you can get in touch with our Data Privacy Officer at contact details below or at National Privacy Commission at https://privacy.gov.ph/. PSHS will take note of your request and shall reserve the right to deal with the matter in accordance with the law.

Right to Damages

The data subject shall be indemnified for any damages sustained due to such inaccurate, incomplete, outdated, false, unlawfully obtained or unauthorized use of personal data, taking into account any violation of his or her rights and freedoms as data subject.

Cookies

We use "cookies" on this site. A cookie is a piece of data stored on a site visitor's hard drive to help us improve your access to our site and identify repeat visitors to our site. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.

Contact Information

For your concerns regarding your privacy rights, this Consent Form or any matter regarding Data Privacy Act of 2012, you may contact our Data Protection Officer through the following details:

The Data Protection Officer for PSHS-CLC
Jan Michael R. Ibanez
Phone Number: (045) 499 0136
Email Address: privacy@clc.pshs.edu.ph


Consent

I have read this form, understood its contents and consent to the processing of my personal data. I understand that my consent does not preclude the existence of situations/scenarios for lawful processing of personal data and does not waive any of my rights under the Data Privacy Act of 2012.

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